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Application to Request Registration as a Beneficiary

What does it mean to be a MySchool MyVillage MyPlanet beneficiary?

We currently support over 10 000 schools and over 400 registered charities and welfare groups. We provide these registered beneficiaries with our unique fundraising tool - the MySchool Fundraising programme. This tool includes our management of the programme infrastructure, logistics, payment processing and allocation, card issuing, client service, query management, and reporting tools. We also provide the registered beneficiaries with various resources, such as customised application forms, website content and advice on how to use the programme to raise monthly sustainable funds through the programme.

It is up to the beneficiary to use these tools to raise funds.

How much money will beneficiaries make? How do they ensure the programme is a success?

It is the beneficiary’s responsibility to use the tools we have provided to their benefit. MySchool does not manage the individual beneficiary’s fundraising efforts. Therefore the amount of funds raised through the programme is dependent on various factors. Those registered beneficiaries that are currently successfully using the programme have:

  1. At least 1000 active MySchool supporters - who use their cards frequently (on a monthly basis) at the various MySchool partners.
  2. Supporters located in MySchool partner service areas (i.e the supporters are willing and able to support the organisation at local partners, and our national partners).
  3. A dedicated fundraising champion who manages all fundraising activities - including the MySchool Fundraising programme.
  4. A communications plan. They communicate with their supporters on a regular basis (monthly), through their various communication channels, to keep them updated on where to swipe their MySchool card, the funds raised and how these funds are been used.
  5. Events where they sign up new supporters and ensure their current supporters keep supporting them.
  6. A MySchool information page on their website, linked to MySchool on social media platforms, and have marketing material to show potential supporters and encourage them that they can be nominated as a beneficiary.

How to submit a beneficiary application

Only officially registered schools, Non-Profit Organisations, Section 21 companies and Public Benefit Organisations are eligible to submit an application to become a beneficiary of the MySchool MyVillage MyPlanet Fundraising programme.
Please note that completing an application, does not imply that the organisation will be approved and registered on the programme. All applications are reviewed through a formal process.

1)  Application process for a School

If you are a registered school with the Department of Education you are eligible to submit your application to register as a MySchool beneficiary.
Please post us all of the following completed documentation in order to nominate your school. Incomplete applications and/or the failure to submit all required documentation will result in your application being declined
Please note that nominating your school does not necessarily result in registration.

  1. Fully completed School Application Request form (download here)
  2. Original School letterhead
  3. Copy of VAT registration form (VAT 103) (if VAT registered)
  4. Proof of banking details (NOTE: Only Original’s of banking details will be accepted)
    • Original Cancelled Cheque, OR
    • Confirmation of Banking details on original bank letterhead verified with the bank’s stamp, OR
    • Original bank statement verified with the bank’s stamp

     5. Communications and fundraising strategy overview (explaining how your school will manage the MySchool   fundraising programme).

Post application form and supporting documentation to:
MySchool MyVillage MyPlanet Fundraising Programme,
P.O. Box 3880 
Cape Town
8001.
Attention: National Sales Manager. 

2)      Application process for a Village or Planet organisation

If you are a registered Non-Profit Organisations, Section 21 Company and Public Benefit Organisation, focused on:

  • the upliftment of people from previously disadvantaged backgrounds through educating people with physical and mental disabilities; orphans and the vulnerable;
  • the protection of animals and the environment;

You are eligible to submit your application for review to register as a MyVillage MyPlanet beneficiary. Please note that nominating your organisation does not necessarily result in registration.
Please post us all of the following completed documentation in order to nominate your organisation. Incomplete applications and/or the failure to submit all required documentation will result in your application being declined:

  1. Fully completed MyVillage MyPlanet Beneficiary Application Request Form (download here)
  2. Copy of organisations  NGO / PBP registration certificate
  3. Original Organisation letterhead
  4. Proof of banking details (NOTE: Only Original’s of banking details will be accepted)
    • Original Cancelled Cheque,OR
    • Confirmation of Banking details on original bank letterhead verified with the bank’s stamp, OR
    • Original bank statement verified with the bank’s stamp
  1. A short company profile describing the nature of the organisation and what it does.
  2. Copy of VAT registration form (VAT 103)       (if VAT registered)
  3. A “Marketing/Communications Plan” outlining: Your communications & fundraising strategy (explaining how your organisation will manage the MySchool fundraising programme). Include specific mention of the number of donors you currently have, & your various communications channels.

Post application form and supporting documentation to:
MySchool MyVillage MyPlanet Fundraising Programme,
P.O. Box 3880 
Cape Town
8001.
Attention: National Sales Manager. 

Organisations that DO NOT qualify to become beneficiaries

Certain registered Non-Profit Organisations, Section 21 Company and Public Benefit Organisation organisations do not qualify to become beneficiaries of the MySchool MyVillage MyPlanet Fundraising programme:

  1. Charities promoting a specific religion including churches, mosques and temples
  2. Charities promoting a specific political group or orientation
  3. Charities promoting specific social activism issues/views
  4. Sports clubs and associations
  5. Interest or hobby groups
  6. Profit making companies
  7. Individuals

 

The application process: what to expect

1) The application review process takes 6 / 8 weeks from the time that we receive the completed application. Failure to submit the required details and supporting documentation will result in your application not being reviewed and your application being declined.

2) You will be notified via email if your application is declined or has been provisionally approved (in this case you will receive instruction regarding the second phase of the application process, to be successfully registered as a beneficiary.)

3) All accepted beneficiaries will be required to sign an Agreement with MySchool MyVillage MyPlanet.